Terms and conditions of use

1. Your Great Western Railway (“GWR”) smartcard is issued subject to the following Terms and Conditions. Your smartcard is issued free of charge and remains the property of GWR. We reserve the right to withdraw it at any time.
2. A member of staff may inspect the smartcard at any time and you must show it to them on request.
3. The smartcard is not transferable, and it is an offence to give your smartcard to any other person for their use. The user may be liable for a penalty fare or prosecution if you give your smartcard to any other person for their use.
4. If the card is no longer required it may be cancelled to prevent any further use.
5. Any ticket stored on a smartcard is issued subject to the National Rail Conditions of Travel and the Railway Bylaws. Further details and a copy of these conditions are available at GWR.com or from any staffed ticket office.
6. Tickets stored on a smartcard are subject to normal refund rules in accordance with the National Rail Conditions of Travel. GWR ticket refund form is located at: https://firstgroup-refunds.fastrailticketing.com/
7. Annual Season Ticket holders using smartcards whose origin and/or destination station is within the Gold Card or Devon and Cornwall Railcard area will be issued with a paper Gold Record Card separately. This must be surrendered if the Season Ticket is no longer required.
8. Before you board a train you are required to have a smartcard with a ticket loaded valid for the train you intend to use and for the journey you intend to make. Failure to load a valid ticket before boarding the train may result in you being liable to pay the full single or return fare, or a penalty fare or prosecution.
9. At the start and end of every journey, your smartcard must be placed on the smartcard reader located on the ticket gate or on a platform validator where available. The reader indicates the card has been properly read by making an audible “beep” and showing a green light.
10. The loss or theft of a smartcard must be reported to our Customer Service Centre by calling 03457 000 125, or Local GWR Station as soon as possible. The card can then be cancelled on the system to prevent future use. Cancellation will normally take place within 24 hours. Until it is cancelled, you will be liable for any unauthorised use of the smartcard. We cannot prevent the unauthorised use of a lost or stolen smartcard until it has been reported by the registered holder.
11. Once cancelled, a card cannot be “re-activated”. We will ask you to confirm your details before we cancel your card and arrange for a replacement to be issued. A replacement fee may apply to any tickets loaded to the card.
12. An administration charge may apply to a duplicate Season Ticket loaded onto a replacement card.
13. Where your smartcard is faulty you will need to notify us by calling our Customer Service Centre, 03457 000 125. We will replace it free of charge and any valid GWR tickets loaded on it. Where we reasonably believe it has been deliberately damaged or misused, we reserve the right to charge an administration fee for its replacement. If we believe your card has been tampered with in any way we may withdraw it without refunding the remaining ticket values.
14. We reserve the right to refuse to replace the smartcard.

Data Protection and Security of your Payment

We may share your personal data with our third-party suppliers, including payment processors and data analysts, to enable the efficient and secure provision of services to you. Except as explained in this privacy policy, we will not share your data with third parties without your consent unless required to do so by law. You can see a copy of our Privacy Policy at https://www.gwr.com/privacy-policy